Secure Connected Places Beta Testing: Local Authority Application

Who is collecting my data?

The Department for Digital, Culture, Media & Sport (DCMS) helps to drive growth, enrich lives and promote Britain abroad.

Working with Plexal, DCMS is delivering a connected places (also known as smart cities) project to support local authorities to improve the cyber security of their connected place. Through focus groups, workshops and one-to-one support, we’ll help local authorities strengthen their connected place’s cyber resilience. This application should be used by local authorities to apply to join the research cohort.

The application is run by Plexal on behalf of DCMS (“we” and “us“). DCMS is the controller for the personal information we process, unless otherwise stated.

Plexal is supported in delivering this research by Configured Things and Daintta.

Purpose of this Privacy Notice

This notice is provided within the context of the notice provided to meet the obligations as set out in Article 13 (this sets out the info we have to provide  where the data is received directly from the data subject). Article 13 of UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA). This notice sets out how we will use your personal data as part of our legal obligations with regard to Data Protection.

What is personal data?

Personal data is any information relating to an identified or identifiable natural living person, otherwise known as a ‘data subject’. A data subject is someone who can be recognised, directly or indirectly, by information such as a name, an identification number, location data, an online identifier, or data relating to their physical, physiological, genetic, mental, economic, cultural, or social identity. These types of identifying information are known as ‘personal data’. Data protection law applies to the processing of personal data, including its collection, use and storage.

What personal data do we collect?

Most of the personal information we collect and process is provided to us directly by you. This includes:

 

• • Personal identifiers, contacts and characteristics (for example, name and contact details)

• • Job Title

How will we use your data?

We use personal information for a wide range of purposes, to enable us to carry out our functions as a government department. This includes:

 

• • Contacting you to confirm the results of the applications

• • This application relates to this year’s (2023) cohort. DCMS may look to undertake additional cohorts next year. With your consent, we will notify you of opportunities to join this future cohort

What is the legal basis for processing my data?

To process this personal data, our legal reason for collecting or processing this data is: Article 6(1)

a. you have freely given your consent – it will be clear to you what you are consenting to and how you can withdraw your consent

The lawful basis that we rely on to process your personal data will determine which of the following rights are available to you. Much of the processing we do in DCMS will be necessary to meet our legal obligations or to perform a public task. If we hold personal data about you in different parts of DCMS for different purposes, then the legal basis we rely on in each case may not be the same

What will happen if I do not provide this data?

If you opt-out of all communication, we will be unable to confirm the results of the application with you and your organisation. Should you opt-in to hearing the results of the application but not to future contact, we will not contact you regarding future cohorts.

Who will your data be shared with?

Your personal data will also be accessible to the third parties, Plexal, Daintta and Configured Things who are working in a consortium to deliver DCMS’ Connected Places Beta Testing, including leading the application process.

For further information on how Plexal will handle your personal data, please refer to their Privacy Policy here. 

How long will my data be held for?

We will only retain your personal data for 6 years in line with DCMS retention policy:

 

• • it is needed for the purposes set out in this document,

• • the law requires us to

Will my data be used for automated decision making or profiling?

We will not normally use your data for any automated decision making. If we need to do so, we will let you know.

Will my data be transferred outside the UK and if it is how will it be protected?

We will not send your data outside the EEA.

Links to other websites

Where we provide links to websites of other organisations, this privacy notice does not cover how that organisation processes personal information. We encourage you to read the privacy notices of the other websites you visit.

What are your data protection rights?

You have rights over your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). The Information Commissioner’s Office (ICO) is the supervisory authority for data protection legislation, and maintains a full explanation of these rights on their website

DCMS will ensure that we uphold your rights when processing your personal data.

How do I complain?

The Secure Connected Places team
secureconnectedplaces@dcms.gov.uk

The contact details for the data controller’s Data Protection Officer (DPO) are:

Data Protection Officer
The Department for Digital, Culture, Media & Sport
100 Parliament Street
London
SW1A 2BQ
Email: dpo@dcms.gov.uk

If you’re unhappy with the way we have handled your personal data and want to make a complaint, please write to the department’s Data Protection Officer or the Data Protection Manager at the relevant agency. You can contact the department’s Data Protection Officer using the details above.

How to contact the Information Commissioner’s Office

If you believe that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. You may also contact them to seek independent advice about data protection, privacy and data sharing.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Website: www.ico.org.uk

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Changes to our privacy notice

We may make changes to this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, DCMS will take reasonable steps to let you know.

This notice was last updated on 09/05/2023.