Innovation programme coordinator

Plexal is an innovation centre and coworking space that believes in the power of collaboration. Our innovation team delivers programmes to tackle some of the biggest challenges facing society – starting with cybersecurity, social inclusion and mobility.

Our team is a group of passionate innovators bringing diverse skills from startup ecosystems, intrapreneurship, emerging technologies, social and policy innovation, science and technology clusters and R&D. Our collective track records include supporting over 150 large organisations with their innovation agendas and enabling the growth of over 400 startups with organisations including the UK government, Lloyds Banking Group, BT, Deloitte and Dell Technologies. We’re growing we’re looking for a talented and ambitious innovation programme coordinator to join us.

 

THE ROLE

The innovation programme coordinator will support the Innovation Services team to deliver Plexal’s holistic suite of innovation services encompassing innovation as a service, workshops, accelerators, incubators and intrapreneurship programmes.

The role is busy, fast-paced, interesting and challenging. Projects are likely to be intensive, complex and will require a highly organised approach to manage the multiple tasks simultaneously and people involved.

You’ll perform a range of coordinating tasks such as schedule and risk management, along with administrative duties like maintaining project documentation and handling financial queries. To succeed in this role, you’ll have excellent time management and communication skills as you’ll collaborate with clients and internal teams to deliver results to deadlines. Ultimately, the innovation project coordinator is key to ensuring that our projects are completed on time, within budget and meet high quality standards.

 

KEY RESPONSIBILITIES

  • Coordinate programme management activities, resources, equipment and information
  • Keep detailed project notes, documentation and records and track and manage incoming paperwork
  • Ensuring materials for workshops are ready when needed and supporting the smooth running of these in-house events
  • Support the team in preparing materials, deliverables and content for external meetings, programme activities and workshops
  • Make sure that client’s needs are met as projects evolve
  • Help prepare budgets using established processes and tools to monitor programme plans, budgets and expenditure
  • Anticipate and analyse risks and opportunities work to eliminate blockers
  • Monitor programme progress and handle any issues that arise
  • Coordinate all appropriate legal paperwork (e.g. contracts and terms of agreement)
  • Create task lists for team members and assist with schedule management
  • Maintain excellent working relationships with clients, partners and SMEs

 

SKILLS AND EXPERIENCE

  • 1-2 years of work experience
  • Strong working knowledge of Microsoft Word, Excel, PowerPoint
  • Hands-on experience with project management tools such as Microsoft Teams and Miro

 

BEHAVIOURS

  • Excellent communication skills
  • Ability to learn quickly and a willingness to work in a dynamic and fast-paced environment
  • Exceptional organisational skills and attention to detail
  • Genuine desire to work within cyber security and emerging technologies
  • Solid organisational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Understanding or awareness of innovation processes and entrepreneurial topics would be ideal

 

To apply for this position, candidates must be eligible to live and work in the UK.

Plexal is an equal opportunities employer.